Monday, November 28, 2016

Scan documents with your phone directly to Dropbox

Dropbox recently added the ability to scan documents directly to Dropbox using the Dropbox app on your iPhone. I’m finding that I use this feature several times a week. Even though I have a Fujitsu ScanSnap iX500 document scanner on my desktop (which is awesome, by the way), the Dropbox app is great for scanning receipts while on the road, or quickly sharing a print document via email or text.

Available only for iPhone at this point (not iPads or Android devices), the app works like this:

1. Download and install the Dropbox app for iPhone

2. Run the app

3. Tap the “plus” button at the bottom of the screen

IMG 6016

4. Tap “Scan Document"

IMG 6017

5. Place your document on a contrasting background, aim the camera at the document, and Dropbox will find the edges of the document. Tap the camera button at the bottom of the screen.

IMG 6018

6. Once the document is captured, you can add pages, perform some basic editing, or rotate pages using the buttons at the bottom of the screen. When done, tap the Next button in the upper-right corner of the screen.

IMG 6019


7. Choose a location by tapping on “Save to”, and then tap “Save"

IMG 6021

8. The result? A PDF, filed right where you want it in your Dropbox storage.

IMG 6022

I was previously using a separate scan-to-pdf app on my iPhone, but I find the Dropbox scanning feature more quicker, easier, and more accurate.

For more info about this feature, see this Dropbox help article.

Are you taking advantage of all that Dropbox has to offer? Take a “deep dive” into Dropbox with my Up and Running with Dropbox course on or LinkedIn Learning.

Screen Shot 2015 12 08 at 10 43 24 AM

Monday, October 24, 2016

Free classes this week!

Now through October 30, ALL training content on LinkedIn Learning is absolutely free –– including my popular Up and Running with Dropbox course, my InDesign Scripting Made Easy course, and more! No catch, no sign-up, no credit-card necessary. Set aside some time this week to #AlwaysBeLearning!

Twitter 600x338

Monday, August 29, 2016

InDesign Publish Online: An excellent PDF alternative

Publish Online,a new feature first introduced in InDesign CC 2015, is by far the easiest and cheapest way to publish a pixel-perfect interactive document to the Web.

From any InDesign layout, just click the Publish Online button at the top right corner of the screen, answer a few questions, and the layout is uploaded to a Web site hosted by Adobe, and the URL is given to you. You can then include this URL on your Web site, in an email, or whatever you want to do with it to drive people to your content.

Screen Shot 2016 07 15 at 10 31 45 AM Screen Shot 2016 07 15 at 10 42 37 AM

Publish Online is ideal for richly formatted documents that include some interactivity and are free to the public. They are an excellent alternative to PDF for many uses. Here are a couple of really nice examples designed and created by my friend Brian Donahue, a talented Twin Cities-based designer.

Minneapolis Parks Foundation Annual Report

The Center for Irish Music Annual Report

Publish Online works really well. But the main drawback for many people is that the content must be hosted on Adobe’s servers. You cannot download the code and put it on your own Web server. Nor can you customize the URL. It will begin with the domain There is no way to monetize the content, or protect it with a password.

Publish Online not the right fit for your requirements? I’ve written a comprehensive Digital Publishing Technology Guide to help you sort out your options for digital publishing from InDesign.

Need help creating interactive content for your Publish Online projects? These 4 courses from can show you how! 

Monday, June 27, 2016

Never stop learning

If you think you know everything you need to be a creative, efficient, effective graphic designer, art director, or production artist, think again. Even if you are totally on top of your game, there is certainly more you can learn about the tools you use everyday, such as Adobe InDesign, Illustrator, or Photoshop.

I want to be sure that you know about 2 exciting educational opportunities that are coming in 2 weeks to the Minneapolis/St. Paul, Minnesota area.

First, July 10-13 is a rare opportunity to learn Illustrator and Photoshop techniques from pros such as Deke McClelland, Bert Monroy, Von Glitschka, and Sharon Steuer. The Creative Pro Conference is specifically for Creative Professionals who use Illustrator and Photoshop. You can choose to attend the entire conference, just the preconference, just the Illustrator sessions, or just the PhotoShop sessions. This is going to be a great conference!

Conference image

Second, at 7pm on July 13, Anne-Marie Concepcion is going to be the featured speaker at the popular Twin Cities InDesign User Group meeting at Concordia University of St. Paul. Anne-Marie is co-founder of the Creative Publishing Network, owner of Seneca Design & Training in Chicago, popular author, and co-host with David Blatner of the popular InDesignSecrets podcast and Web site. Don't miss this opportunity to hear one of the best InDesign presenters around!

I hope to see you at one of these events!

Sunday, May 22, 2016

The easiest way to create a portfolio web site

Adobe Portfolio is a new benefit for Creative Cloud members. It is an extremely simple way for a designer to create a “portfolio” or “showcase” Web site of recent work.

Screen Shot 2016 05 20 at 10 46 41 AM

There are many other ways to do this, of course. You could build a Web site from scratch, use a WordPress template, create a site with Adobe Muse, or use one of the many competing systems for building portfolio sites. But Adobe Portfolio is free for Creative Cloud members, is simple, and is easy to update with fresh content at any time. And the sites created by Portfolio are responsive, meaning they will adapt to different screen sizes and look great on all mobile devices and desktop browsers.

A Portfolio Web site is free with every Creative Cloud subscription. Initially, each Portfolio site will be assigned the URL But if you have a custom domain of your own, you can easily publish the site with your domain, resulting in a URL like

Screen Shot 2016 05 20 at 3 59 46 PM

To get started with Portfolio, visit, and sign in with your Adobe ID. Next, you will be prompted to choose one of a half-dozen “layouts". Now, don’t panic at this point. As a designer I’m sure you’re thinking “real designers don’t use pre-designed layouts or templates”. But these layouts are highly customizable, with each one offering a different navigation style and functionality. See the following examples to get a sense of the wide variety of looks that can be achieved using these templates as a starting point.

Benjamin Bartling

Cristian Girotto

Joshua Fathers

Matthieu Dennequin

Gabriel Martins

Rachel Mayes

Mikko Umi 

After choosing a template, you’ll want to upload a few projects. A project can be as simple as a simple JPEG export of an InDesign layout, photography of final print or product output, a mockup showing how the project looks on a mobile device, video clips, or a combination of all of these along with explanatory text and captions. 

Once you’ve created your projects, you can take as much time and care as you want to modify the interface, navigation, and look and feel of the Portfolio web site using the simple Portfolio interface. You can preview the results in the browser using the “Preview” button at the bottom of the screen. Once the web site functions and appears as desired, it is time to publish the site. Clicking the “Publish Site” button publishes the site to Adobe’s servers. The Web site hosting is free with your Creative Cloud membership.

Screen Shot 2016 05 22 at 3 24 13 PM

An added bonus of Adobe Portfolio is that you can choose to sync your projects with Behance. Behance is “the world’s largest platform to showcase and discover creative work”. Think of Behance as a way to show your work and gain visibility within the creative community, and your Portfolio Web site as a place to showcase your work to potential clients and be discovered via search engines. When you create a project in Adobe Portfolio, you are asked if you want to also publish the project to Behance. If you don’t yet have a Behance account, you will be led through the process of linking your Adobe ID to Behance.

Screen Shot 2016 05 22 at 4 00 24 PM


Likewise, if you upload projects from, you have the opportunity to also publish those projects to your Adobe Portfolio Web site.

Adobe Portfolio is so easy to use. There is no longer any excuse for any designer to go without a modern, responsive, mobile-friendly Web site. You can put together a custom portfolio web site with a few projects in the course of an evening, and then continue to build it out with new projects as you complete them.

Follow @AdobePortfolio on Twitter to discover new Web sites that have been created with Adobe Portfolio. If you create a portfolio web with with Adobe Portfolio, let me know. I’d like to see it!