Friday, August 07, 2009

How to control the opening view in Acrobat

Like me, you probably spend a great deal of time opening and viewing PDFs. You might as well make this as simple and painless as possible. You can easily set your preferences to make PDFs appear just they way you want them to, every time. Here's how:

In Acrobat, choose Acrobat > Preferences (Macintosh) or Edit > Preferences (Windows) or press command-k (Macintosh) or ctrl-k (Windows). In the Preferences dialog box, choose the Page Display category, and then change the Page Layout and Zoom settings to whatever you want them to be. I prefer to have the Page Layout set to Single Page, and the Zoom set to Fit Page.

This will make most PDF files open the way you want them to, but there's one exception. The creator of a PDF file can specify the opening view of a PDF. When this is done, it will override the preferences on your computer for that PDF file. In other words, the creator of a PDF can specify that a particular PDF always should open at 200%, facing pages view on everyone's computer, regardless of their preferences. But the vast majority of PDF files specify this, in which case your preference settings apply.

In my next post, I'll show how you as the creator of a PDF can specify the opening view for your audience.

8 comments:

Anonymous said...

hi, thanks for the tips, and i wait your ,next post, i ama very interet ;-)

Dan said...

nice tip, any idea how you can prevent the navigation bar on the side from appearing every time too? seems like no matter how many ways I try to disable it, there it is when I open another file

Keith Gilbert said...

@Dan, if the author of the PDF sets the opening view to display the navigation bar, it will appear. I don't know of any way to override it.

Anonymous said...

As the author of a pdf is there any way I can set or embed Acrobat preferences in my pdf.
I would like pages to be shown 2-up in full screen mode.
They only come up as single pages because of the annoying check box preference under full screen setup that states "fill screen one page at a time".
I know you can export as spreads, but that throws off the pagination.

Keith Gilbert said...

@Anonymous, I don't know of any way to embed or set the "Fill screen with one page at a time" preference. There might be a way to do this with Acrobat JavaScript, but I kind of doubt it. I don't have time to look it up right now.

Anonymous said...

How can I set the preferenceds in Acrobat 7. I am making check box changes but it reverts back to the defaults everytime I close the program and won't save my changes

Anonymous said...

Great tip. Thx.

Anonymous said...

Thank you thank you thank you.